Uninsured paperwork, drafted between patients — not after them.
A manual document-preparation service for family physicians in St. John's, Newfoundland and Labrador. You send the blank form and the facts. You get back a finished draft, ready for your review and signature.
How it works
You bring the facts.
We take care of the draft.
Send the blank form
Forward the insurer's blank questionnaire, employer letter request, or EI medical certificate — the blank form contains no patient information.
Send de-identified facts
Just the essentials: patient label or initials, age, sex, relevant dates, restrictions. No names, no MCP number, no date of birth.
Receive your draft
Same business day for forms received before 3:00 PM. The answer sections drafted in full, matched to the form's own structure.
Review, sign, send
You enter the patient's name on your end, print on clinic letterhead, sign, and deliver. You are always the author of record.
What we draft
- Insurance questionnaires Attending physician statements and plan-member forms (Canada Life, Sun Life, Manulife, and similar).
- Employer letters Absence, restriction, and return-to-work correspondence requested by employers.
- EI medical certificates Service Canada medical statements supporting an EI sickness claim.
- Other third-party forms Send it over; if it's a form you complete after the visit, it likely fits the service.
Privacy by design
We never receive patient identifiers. Not at intake, not ever. The service is built around a de-identified intake protocol: you keep the name, MCP number, and date of birth on your side, and send only what the form's content actually requires — a patient label, demographics like age and sex, and the relevant dates and restrictions.
You re-identify the document on your end before printing and signing. The patient's identity never leaves your clinic, and you remain the author of every document you sign.
Have questions about how the workflow fits your obligations as a custodian under PHIA? Ask — we'll walk you through the protocol before you send anything.
One form. One flat fee.
No subscriptions.
No minimums. No surprises.
per completed draft, flat. No subscriptions, no minimums, no surprises.
- Same-business-day turnaround on forms received before 3:00 PM
- Invoiced per form — pay by credit card (no account needed) or e-transfer
- Covered as a practice expense, not a per-patient cost
- If a draft isn't right, we revise it — no charge
Common questions
Is "HarbourSign" spelled with "harbour" or "harbor"?
Harbour, the Canadian spelling — we're in St. John's, Newfoundland and Labrador. If you arrived here searching "harbor," you're in the right place.
Do you ever see patient names or health-care numbers?
No. The intake protocol excludes names, MCP numbers, and dates of birth by design. You send a blank form plus de-identified facts; you add the patient's identity back on your side before printing and signing.
Who signs the finished document?
You do — always. We prepare the draft; you review it, complete it, print it on your clinic letterhead, and sign it. The physician of record authors every document that leaves the clinic.
What about sick notes for patients still in the office?
This service is built for the forms that arrive after the visit — by fax or email — where same-day drafting matters most. Sick notes needed before a patient leaves are best completed in-clinic during the visit.
How do I pay?
You’ll receive a HarbourSign invoice by email through Square. Pay securely by card and receive a business receipt for your clinic records. Tap to Pay is also available by arrangement.
Who you're dealing with
Erik Contador — I built HarbourSign for NL family physicians tired of spending evenings filling out insurance forms by hand. I'm a St. John's local and a marine diesel mechanic who got into web development on the side, and I know how quickly paperwork can pile up in a busy clinic. I prepare structured drafts from blank forms and de-identified facts; you review, complete, and sign every document as the physician of record. HarbourSign is run by a real local person — not a bot or an automated portal.
Try it with one form
Send your next blank insurance questionnaire or employer letter request, plus the de-identified facts, and see what comes back.
info@harboursign.caOr call: +1 (709) 219-8089 — answered by a human, business hours
St. John's, Newfoundland and Labrador, Canada